Photo-based estimates, equipment tracking, crew scheduling, and subs. Built for arborists and tree service crews.
Troy runs a 3-person tree service crew in suburban North Carolina. Here is how a large oak removal with a crane, stump grinding, and emergency follow-up moves through Bit & Grain.
Troy visits the property and photographs the 80-foot oak from four angles: canopy over the house, trunk at base, proximity to the power line, and the drop zone in the backyard. He builds the estimate in Bit & Grain: removal labor, crane rental for the two big picks over the house, stump grind, and haul-away. He emails the photo-backed estimate link. The homeowner approves and pays a 25% deposit via Stripe that evening.
Troy schedules the removal in Bit & Grain: his two climbers from 7 AM, ground crew from 7 AM, and the crane operator from 9 AM for the picks over the roof. The crane operator is logged as a subcontractor with their COI on file. When the forecast shows afternoon thunderstorms, Troy moves the job to Thursday in the calendar. All crew blocks move with the job.
Removal day goes well until the homeowner asks if Troy can also take down a dead cherry tree at the back fence while the chipper is still on site. Troy creates a change order: one dead cherry removal, 45 minutes crew time. The homeowner approves it from their phone while the crew is running the chipper. The addition locks in and will appear on the final invoice.
Cleanup is complete. Troy marks the job done in Bit & Grain and sends the final invoice: original estimate plus the cherry tree change order. The homeowner pays the balance via Stripe before Troy loads the last log on the truck. The job photos, the signed change order, and the payment record are all in one place.
Chipper fuel, chainsaw maintenance, insurance, sub costs: plug in your numbers and see your true overhead per job and actual removal margin.
See your true overhead per job and actual margin.
How many jobs you complete per month on average
Average revenue per job billed to the client
Overhead includes fuel, tool replacement, and insurance only. Labor costs, materials, and other expenses vary per job and are not included here.
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