What software do custom cabinet shops use to track orders and materials?

Bit & Grain lets cabinet shops track every order from intake through delivery: wood species, hardware, finish specifications, supplier lead times, and shop-floor progress phases. You can attach material receipts using Grain AI receipt scanning and pull a per-order cost report at any time.

How do cabinet makers handle customer revision requests mid-build?

When a client requests a design change mid-build, you create a change order in Bit & Grain: document what changed, attach the additional cost, and send it for digital approval. Approved change orders roll directly into the final invoice, eliminating billing disputes at delivery.

Can I track hardwood supplier lead times and reorder points in Bit & Grain?

Yes. Bit & Grain's Suppliers feature lets you keep records for each supplier: contact info, lead time notes, and reorder reminders. When you start a new job, you can reference supplier lead times in the job timeline so you know when to place material orders.

How do cabinetry shops track shop tool depreciation and maintenance?

Bit & Grain's Equipment Tracking feature lets you log every major shop tool with purchase price, maintenance schedules, and service notes. You can track when maintenance was last done and which jobs each tool has been used on, helping with maintenance scheduling and tax depreciation calculations.

Built for Custom Cabinetry pros

Custom cabinetry shop tracking, from order to delivery.

Track every custom order, materials list, and customer revision in one place. AI handles receipts.

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Cabinet maker assembling a custom kitchen cabinet in their woodshop

Made for cabinet-shop workflows.

Curated features that match how a custom cabinet shop actually runs, order intake, materials coordination, customer revisions, and shop-floor execution.

Job Management

Track every custom cabinet order from initial design through final delivery, phases, photos, materials, and customer notes.

Service Log & Change Orders

Document customer revisions mid-build with signed change orders that flow into the final invoice. No more 'I never agreed to that' arguments.

Suppliers

Track your hardwood suppliers, hardware vendors, and finish suppliers. Reorder catalogs and lead-time notes per vendor.

Equipment Tracking

Track shop tools, table saws, jointers, planers, edgebanders, across maintenance schedules and depreciation.

Client CRM

Every kitchen, every bath, every built-in, tracked against the homeowner who ordered it. Reminders for follow-up and warranty service.

Why custom cabinet shops choose Bit & Grain.

Built by a woodworker, for woodworkers

Bit & Grain's founder runs a woodworking business. Custom cabinetry shops get a tool that respects how cabinet work actually flows, order, design, materials, build, delivery, install, not abstract enterprise scaffolding.

One tool for the shop and the office

Track shop-floor builds, materials inventory, supplier orders, customer revisions, AND quote work + invoice it, without three separate apps. Owner-operators and small shops running 1 to 5 person teams get the same surface.

AI keeps the materials grind off your bench

Snap a photo of the lumber-yard receipt and Grain AI logs vendor, amount, items, and maps each line to the cabinet job. Less time entering data, more time at the bench.

How a custom cabinet shop uses Bit & Grain on a kitchen project.

Dave runs a two-person custom cabinetry shop in rural Tennessee. Here is how a full kitchen cabinet project moves through Bit & Grain from intake to installation.

1
Quoting the kitchen from the site visit
Dave measures the kitchen, photographs the space, and builds the estimate in Bit & Grain on his tablet: cabinet counts by type, wood species (walnut vs. maple), hardware, and lead time. He emails the estimate link to the client the same evening. The client approves and pays a 50% deposit through Stripe in the client portal.
2
Ordering lumber and tracking the order
Dave places his hardwood order with the lumber yard. When the invoice arrives, he snaps it in Grain AI chat. The AI pulls vendor, species, board-foot quantities, and dollar amounts, and assigns the cost to the kitchen project. He adds a note on expected delivery date. When the wood arrives, he marks the materials as received in the job.
3
Handling a design revision
Three weeks into the build, the client decides to add a built-in wine rack. Dave creates a change order in Bit & Grain: documents the addition, adds extra material and labor costs, and sends it through the client portal. The client approves it digitally within the hour. The change order locks in and automatically rolls into the final invoice when the project closes.
4
Installation day and final invoice
Installation day, Dave logs mileage from the shop to the client's home through Grain AI chat. After installation walkthrough, he marks the job complete and sends the final invoice: original estimate plus the change order. The client pays the balance through Stripe before Dave leaves the driveway. Total admin time for a six-week cabinet project: about 45 minutes spread across the whole build.

Custom cabinetry business software questions.

Custom cabinetry software questions

What does it really cost to run a cabinetry shop?

Lumber, hardware, tool maintenance, insurance: plug in your numbers and see your true overhead per order and actual shop margin.

Real Cost of Running a Trade Business

See your true overhead per job and actual margin.

Monthly jobs

How many jobs you complete per month on average

Average job size ($)

Average revenue per job billed to the client

Monthly fuel costs ($)

Monthly tool replacement ($)

Monthly insurance ($)

Overhead per job$106

Margin per job$1,394

Margin percentage92.9%

Break-even jobs per month1jobs

Monthly net revenue$11,150

Overhead includes fuel, tool replacement, and insurance only. Labor costs, materials, and other expenses vary per job and are not included here.

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